The Lost Art of Handwritten Notes

The Lost Art of Handwritten Notes

There is no denying the convenience of email and text messages, but nothing captures a moment like putting pen to paper. Consider how many emails you receive or send in a day. Now ask yourself the last time you received a handwritten note.

According to the US Postal Service’s 2010 Survey one handwritten note was delivered every 7 weeks.

A handwritten address envelope has an open rate of 99.2%.

Think of the impact a handwritten thank you note or Christmas card could have on your clients. Imagine how you can easily get your name in front of potential business clients.

So why have so many stopped handwriting notes . . . because of time constraints. Let your Virtual Assistant at Behind the Scene Execs help you keep your name in front of all your clients.

My Virtual Assistant My Travel Agent

The most popular question in the world for me is, “How can you help me? How can I utilize a virtual assistant?”  At first, I would rattle of a list of services we provide, but our services are so vast it’s hard to communicate everything that we do.  So, I had the brilliant idea to do a blog series of the top ten things to outsource to a Virtual Assistant.

Jenny Plane Final

Behind the Scene Execs can be your Travel Agent

This week is Travel Research.

Travel and planning a trip can be stressful. I know from my own experience as a business owner on a budget, how hard it can be to plan/research your trip and still get your day to day activities done. That’s what makes having a Virtual Assistant on hand perfect!  A Virtual Assistant is a great resource for researching your hotel, searching for the lowest airfares, and mapping your trip. We can even help you find the best restaurants in the area.  If you’re planning meetings or anniversaries, your virtual assistant can make reservations as well. One less thing you need to worry about when planning a trip.

Plus dear blog followers this particular Virtual Assistant is an actual registered travel agent. I know right, our skills are limitless! Now you know that we will really know all the tricks to booking your trip.

Like most things in my world, I like to keep things short, sweet, and to the point. To recap what you should have learned in this blog:

  • Virtual assistants can plan your travel
  • Behind the Scene Execs are registered travel agents

And of course

  • Virtual assistants rock, especially this one!

So how will you plan your next trip!

Keep Your Space Clean: An Organized Desk Is An Organized Mind

As my business partner can attest to, I am not the best at keeping my desk organized. It tends to be stacked with papers and sticky notes dated back from the 1800s. I always tell people “paper I loose, but digitally I am well organized”. It is true, but I do often realize that having a cluttered desk has caused me some headaches.

clutter desk

Keep Your Space Clean: An Organized Desk Is An Organized Mind

It will not be uncommon for me to ask “what happened to this paper, I just had it in my hand”. The reality is, it is sitting on my desk right in front of me, but there is so much paper that I cannot seen it. One day while feeling overwhelmed from the never ending list of things that need to be done, my business partner, who is extremely organized, said to me “try cleaning your desk”. In my mind I am thinking, are you for reals, I am so busy, I am sitting here trying to find a way to get everything done and she wants me to stop working and clean my desk!!! Once again, Breanna says to me try cleaning your desk. I oblige and start to clean my desk. When I was done I realized that having the intimidating stacks of paper and the overwhelming chaos on my desk was impacting my psyche. Breanna was right! Cleaning my desk helped me organize my thoughts on the tasks that needed to be done. It lifted a weight off my back that I didn’t even know was there.

Now, I wish I could say I learned my lesson and now my desk is pristine, but that is not true.  It is still cluttered just not as bad as it used to be.  Since my strength is more in the digital arena, I find scanning my documents most helpful. Another thing that helped to reduce the paper was putting a recycling pin next to my desk.  A simple and easy solution.

I am a work in progress on de-cluttering my desk. It is still a goal of mine to become as organized as my business partner, Breanna. Then again that is why she is my business partner, she has the qualities I lack.

Exercise Techniques for Work

There’s no doubt about it- Humans are not meant to sit for 8 hours a day at a computer. I know by personal experience that over the past year of having a “desk job”, I have gained over 10 pounds. It is recommended that you get up and get the blood flowing through your body at least 10 minutes out of every hour, but there are those days where you just get swamped and can’t tear away from the computer. Fortunately, there are many small but effective exercises you can do at your desk to keep your body from turning into a zombie.

Keep your posture aligned and your core strong: Sit on a balance ball. As you sit in your desk chair for long periods at a time, your muscles relax and this transmits more pressure to your disks and joints. Try sitting on a stability ball for twenty minutes out of every hour. This can improve your stability and balance, engaging your core muscles and strengthening your back. Posture is Important while sitting on the Stability ball, make you’re creating ninety-degree angles at your knees and hips, so that your hips are even with your knees, your back and legs are perpendicular to the ground, and your feet are resting squarely on the floor.

Stretching: Make sure your muscles know you did not forget about them! Take your shoulder blades and bring them back and as close together as you can, hold for five seconds, and release. Another good way to stretch is to bring a resistance band and tie it around one of your back desk legs. There are a number of ways you can use the resistance band, found HERE.

Move those legs! Doing simple leg lifts while sitting at your desk can keep the circulation flowing, and prevent you from feeling like jelly every time you stand up! Tapping your foot for long periods of time can also burn up to 350 calories a day!

Having a healthy body also helps you to have a healthy mind. It is important to “sharpen the saw”. Taking a little break or utilizing your environment can help distress the workplace and help your curves. Are you up to the office work out?
exercise ball

Services: Accounting Services

Behind the Scene Execs consistently strives to save you and your company time, money, and stress by offering the services of a virtual assistant. Virtual assistants with Behind the Scene Execs offer a vast variety of services for you to consider, improving the functionality of your business.

Another advantage one of our professional virtual assistants offers is Accounting Services. Behind the Scene Execs are fully prepared to save you further hassle and time by assisting you with the essentials of making your business run successfully and in accordance with state and federal laws. Our virtual assistants can help you with a number of different accounting services, such as:

• Payroll: Let Behind the Scene Execs organize, calculate, and ultimately guarantee your employee’s happiness by ensuring their payroll is distributed in an accurate and timely manner, saving you stress and time.
• Quarterly Reports: If you choose to, or are required to file your taxes quarterly, our detailed and efficient virtual assistants can help! Let one of our virtual assistants generate your quarterly reports to help you file proper Separate 941 Forms for each quarter; January through March, April through June, July through September, and October through December to meet the statutes of IRS.
• Payroll Taxes: If you choose to, or are required to file your taxes annually, our professionals can help with that too! We can assist you with Form 944 for Employer’s Annual Federal Tax Returns, and W2’s and 1099’s for your employees to take the guesswork and pressure off you every year.

No matter your company’s size or demands, Behind the Scene Execs will be there to help with all of your accounting needs. Contact Behind the Scene Execs for more information or to start your accounting services today.

Services: Analysis & Research

Behind the Scene Execs consistently strives to save you and your company time, money, and stress by offering the services of a virtual assistant. Virtual assistants with Behind the Scene Execs offer a vast variety of services for you to consider, improving the functionality of your business.

Another service provided by our professional virtual assistants is Analysis & Research. In the business world, information is extremely valuable. Having accurate information allows you to stay on top of business news, economic changes, industry happenings, and your competitors. With a Behind the Scene Execs virtual assistant, you can gain and benefit from all of that knowledge without having to sacrifice your time! Our qualified assistants can research and provide detailed reports for a variety of Market Research topics, such as:

  • Product Research: Let us do all the searching, calling and exploration. We will then provide you with a detailed, but concise report, whereby we can identify the characteristics of how your goods or services can best satisfy the market.
  • Vendor Research: Our professionals will explore, analyze, and compare the vast companies that can best serve your business as one of your selected vendors and suppliers.
  • Competitor Research: We will define, gather, and evaluate knowledge about services, customers, and environment of competitors to support you in making strategic decisions for the success of your business.
  • Price Comparisons: Let us delve into, not only prices, but quality, so you can get or sell the most beneficial products for the success of your company against competitors.
  • Article Research: Searching through articles can be a time consuming process. Let one of our virtual assistants do the research for you to save you time, hassle, and confusion by offering you a carefree report in its stead.

Improve the functionality of your business by requesting Analysis & Research services today!

General Office Assistance

Behind the Scene Execs consistently strives to save you and your company time, money, and stress by offering the services of a virtual assistant. Virtual assistants with Behind the Scene Execs offer a vast variety of services for you to consider, improving the functionality of your business.

One of these services is General Office Assistance. Let our professional assistants lighten the everyday burdens that can pile up in your office so you can do more important things with your time. Our highly qualified assistants are ready and prepared to handle whatever you might need to ensure the success of your business. These services include, but are not limited to:

  • Appointment Setting: By making appointments by phone and/or email, our virtual office assistants can make appointment setting a breeze.
  • Follow-up calls: Let us take care of returning calls from the mundane and ordinary to the important and urgent.
  • Email correspondence: With your approval and permission, we can sort through the mass amounts of email you receive, prioritize, and follow up with clients, co-workers, etc.
  • Calendar management, appointment scheduling and reminders: Making and keeping appointments is vital to the growth and success of any company. With the assistance of Google Calendar and other programs as needed, we can help coordinate your calendar and schedule to make sure you are where you need to be!
  • Client management system updates and maintenance: Our qualified professionals can maintain your customer databases with current contact information, eliminating duplicates, and cross referencing with your other databases.
  • Proofreading: Proofreading and editing can add extra professionalism and sophistication to your office documents, newsletters, flyers or any printed material.
  • Transcription: Transcription can be an incredibly time consuming task. Let our professional assistants work quickly and effectively to maximize your time and dollar!

Stay tuned for more blogs about our specific services!